Why Hire a Professional Office Moving Company
It is more complex and challenging to move your office of data canter than moving your residence. Offices have very important and confidential documents that an office move involves the protecting of such information. There are overwhelming consequences if your office move is not handled properly.
The right thing to do is to hire a professional moving company that is compliant with all federal and state records management laws. And, in order to limit the risks and liabilities of a data breach, these professional movers use procedures that are secure. But, hiring these types of movers is not really enough; you need to take your own steps to ensure that your sensitive data and your business is protected before the move.
There should be a team member assigned to oversee the move during your office relocation. He should be experienced and knowledgeable so that he can help with the pre-planning process, coordinate with the office movers, and manage any relocation issues that might come up.
Done include any old technology, equipment, and office furniture in the move. If you go through your office and find old computers, printers, phones, furniture, etc. then you can either donate them or dispose of them. It would be great that the office mover you will hire has a disposal service so that you can just make them remove or dispose of all your items.
However, with your confidential business, customer, vendor, and employee data, you need to move safely and smartly. A secure chain of custody will ensure that all your documents and files are relocated without the risk of a data breach.
professional office moving companies will make your move as efficient as possible and throughout the relocation they will use industry-leading chain of custody protocols. What they do is to move use gondolas to move your records which are wrapped in plastic with security seals and only one person is given authority to cut the seals.
When records are already outdated and unwanted, most companies don’t care to protect the anymore. However, data breaches can happen with old records. Any record that contains customer data or company information puts your business at significant risk. You should then work with an office moving company that owns a secure records storage facility. This will help secure your data and can save on moving costs and space at the new location.
Don’t hire a regular mover that does not specialize in office relocation. The best office mover to hire is that which has expertise in data and records management so that you secure all your files during the move
So, if your business is planning an office move, you should know the complexity of the process and the importance of putting your sensitive data in the hands of a mover you can trust.